Every business relies on effective document management, but some industries see even greater gains when implementing the right system. From cutting costs to boosting productivity, the right document management solution can be a game-changer.
With iScan’s DocuWare, organizations can streamline workflows, eliminate paper-based inefficiencies, and achieve a remarkable return on investment. Small and mid-sized businesses, for example, see an average return of $8.55 for every dollar spent (Nucleus Research). Digitizing paperwork and automating processes can also reduce staff time on manual tasks by up to 90%.
Here are six industries benefitting from iScan’s DocuWare:
Government Administration
iScan’s DocuWare offers essential document storage and retrieval solutions for local governments. According to one DocuWare case study, the town of Henrietta, New York has significantly benefited from the versatility of DocuWare. The local government wanted a system that would coexist with its current payment processing software. The town now has over five hundred million documents stored within the DocuWare system. Before this process, accessing and retrieving certain documents took days or weeks. With DocuWare now in place, document retrieval is an instant process. The local government saw its ROI in as little as 15 months as the town saved over $20,000 on paper storage costs.
Education
K-12 schools and educational institutions also benefit from DocuWare by simplifying document management for everything from student records to faculty documents. The system allows for easy collaboration between departments and eliminates the need for paper-based documents. One school district in Kentucky (Daviess County Public Schools) was able to experience these benefits as they were able to achieve its goal of becoming a “paper-lite district.” By implementing this process, the school district has reduced job turnover and enhanced its current automation solutions.
Healthcare
In healthcare, maintaining and managing medical records is critical. iScan’s DocuWare ensures that documents like patient records, lab results, and accounts payable information are securely stored. The system is HIPAA-compliant, as it enhances privacy and data security while improving workflow across departments. With DocuWare, healthcare organizations can also improve the efficiency of their accounts payable services as well.
Finance and Accounting
DocuWare is a vital resource for accounting firms and financial institutions, offering a centralized system for managing sensitive documents such as invoices, financial records, and tax documents. DocuWare complements financial management software as it helps ensure compliance with financial regulations and reduces errors in data entry. The system has taken one credit-reporting business (Advantage Credit Inc.) to new levels by adopting a paperless remote business model. As a result, they have seen a 50% increase in productivity.
Non-profits
DocuWare’s solutions help non-profit organizations save on operational costs, improve efficiency, and maintain better control over their records. For example, according to one case study, DocuWare also helped the Quality Services for the Autism Community (QSAC) by improving accuracy with financial records and making its current invoice processing software more efficient.
Transportation and Logistics
Companies in the transportation and logistics sectors can also benefit from DocuWare. Specifically, companies that manage regulatory paperwork like driving logs, maintenance records, and service hours. DocuWare ensures businesses stay in compliance with federal regulations and agencies. By implementing DocuWare GSC Logistics, the largest trucking company that operates out of the Port of Oakland, developed a simpler process for owner-operators to submit documentation. The company also improved its invoice management system by reducing the need for printed items and costs as all invoices are now sent electronically.
With iScan’s DocuWare, your business can effectively organize, secure, and access all documents within one central location. Contact our expert team today to learn how DocuWare can revolutionize your document management system.
